Order Process Coordinator


  • £18000 per annum
  • Camberley
  • Posted: 03/02/2020
  • Contract
  • Job Ref: 246102891

Job Details

PURPOSE OF THE JOB

To ensure that all orders and data, regardless of service or programme, are processed in an accurate and timely manner within agreed SLA's.
To support Customer Care in dealing with enquiries specifically related to the Order Processing & Data Entry function, communicating effectively with all stakeholders and to update monitoring tools (CRM) with all relevant information.

MAIN ASSIGNMENTS

Indicate the main activities / duties to be conducted in the job.
Input orders/data into bespoke systems so that the fulfilment team can complete the process and get products to the customer
Import data according to specific file specifications through bespoke applications
Update, maintain and retrieve information held on computer systems
Transfer information that is on paper to computer files
Knowledge of operational processes, quality control, and other techniques for maximizing the effective distribution of rewards
Controls all the applications specific to the position
Can identify incidents within the operational process
Involved in establishing operational priorities
Proposes actions for improvement
Communication and cooperation with other parts of Operations & Fulfilment department and other departments within company
Control & observe procedures and instructions

CONTEXT AND MAIN ISSUES

Each individual regulator site must be used when validating certificates if they are down or there is no internet connection then there will be a delay in approving applications out of the SLA.
If applications have not been uploaded with a copy of the certificate this causes delays due to be unable to approve and a template e-mail must be sent.
Regular checks are required to make sure we are following HMRC guidelines and all internal processes to be updated when changes happen so that compliance is adhered too.
All information different to the registration must be accepted via E-mail or letter do not accept over the phone.

ACCOUNTABILITIES

To comply with relevant ISO9001 and ISO27001 operating standards
To act in the best interests of the business at all times
To perform all other duties as required, consistent with training and experience
To understand and comply with the businesses policies and procedures on health and safety at work
To understand and comply with the businesses policies on information security and use of computers


PERSON SPECIFICATION

Attention to detail
Good knowledge of business processes
Good problem solving skills
Flexible approach
Ability to work well when under pressure and prioritize workload
Supportive of colleagues
Positive attitude
Computer literacy skills
Fast, accurate keyboard skills
Methodical in approach to repetitive tasks
Understanding numeric data


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